Seller’s Guide

    STEP 1 - SCHEDULE YOUR APPOINTMENT

    By law, the choice of notary is the buyer’s, unless otherwise specified. Since your buyer will have contacted us first, we will schedule appointments with him or her first. We do our best to accommodate all parties according to their schedules and availability. Sometimes, it’s difficult to accommodate all parties, especially during busier periods.

     However, if you are unable to attend the originally scheduled appointment with your buyer, we can accommodate you with another appointment, but additional fees will apply.

    STEP 2 - TRANSMISSION OF DOCUMENTS TO THE NOTARY

    When the seller is represented by a real estate broker, the latter will generally take care of sending us all the necessary documents. For documents of a personal/confidential nature, our team will contact you directly and suggest secure ways of sending them to us.

     It is important to bring to our office, either personally or through your broker, any originals you may have in your possession such as:

    • An up-to-date location certificate of less than 10 years;
    • Property tax statements;
    • Seller’s ownership titles in their possession (originals);
    • Full names and contact details of each party including their email addresses;
    • Marriage or divorce certificates of each party, if applicable;
    • Septic tank compliance certificate, if applicable;
    • Proof of septic tank emptying, if applicable;
    • Conforming water test, if applicable;
    • Condominium declaration (certified copy), if applicable;
    • Condominium manager’s contact information, if applicable;
    • General building insurance for a condominium, if applicable;
    • Leases, if applicable.

    The majority of these documents will be handed over to the buyer, so you must ensure that you have made the required copies if you wish to retain them. Secretarial fees may apply if you fail to make your copies in advance.

    STEP 3 - PREPARATION OF YOUR FILE AND DRAFTING OF DOCUMENTS

    Our administrative team will communicate with you as needed during this stage for any additional information.

    Your notary will ensure that all funds necessary for the purchase of your property are in the notary’s trust account prior to the signing of the deed of sale.

    STEP 4 - YOUR MEETING WITH THE NOTARY

    Signing of the deed of sale/purchase: All parties are invited to this meeting, and brokers are also invited to attend. The meetings take place in succession to ensure maximum confidentiality.

    It is at this meeting that the notary will present you with his fee note

    STEP 5 - RECORDING OF DEEDS AND CERTIFIED COPIES

    Following signature of the deed of purchase/sale, the notary will proceed with registration of the deed. Once the publication process has been completed at the Registre foncier du Québec, our administrative team will contact you within 48-72 hours to collect your cheque and certified copy of the deed of sale.